A Different Association Management Company (ADAM)

516 E Fort Lowell Rd
Tucson, AZ 85705

Types of Properties We Manage:

– HOA (2 – 49 units)
– HOA (50 – 99 units)
– HOA (100+ units)
– COA (2 – 49 units)
– COA (50 – 99 units)
– COA (100+ units)

Superior Service, Superior Results – ADAM, LLC

As our name implies, A Different Association Management strives to offer our clients distinctive management services through:

• A small manager-to-account ration providing greater personalized attention.
• One contact person for all your answers.
• Proactive management by certified professionals.
• Almost 50 years combined experience in the field of association management.
• The success of our philosophy is measured by our healthy referral business, based entirely on the recommendations of our many satisfied clients.

An Example of Something Different: Voice Broadcasting

Voice Broadcasting is a convenient, quick and cost-efficient way to keep the members of your association informed and included. We will call or leave a message on answering machines with meeting reminders, special meeting notices, assessment payment reminders, pool closings or other maintenance issues.

Services We Offer

ADAM, LLC Management will set up a customized management program that fits your condominium or homeowners association’s needs. Below is an overview of some of the services and capabilities that are provided by our company.

General & Accounting Services

• Assist in opening a property bank/trust account at the highest available interest rate.
• Maintain account ledgers and history for each homeowner.
• Obtain a reserve study in accordance with the Board of Directors for the major components of the property.
• Prepare and distribute a monthly accrued financial statement that includes a balance sheet, income statement, bank reconciliation report, check register report, accounts payable report, and delinquency report.
• If required by the Board, secure the printing and mailing of coupon payment booklets to all unit owners.
• Prepare and submit to the Board, a proposed annual operating and reserve budget, and assist in the preparation and dissemination of the final budget.
• Perform ongoing budget analysis and continually monitor cost trends in the area to avail the association of the most economical operational practices.
• Maintain a computerized corporate ledger which includes all receipt and disbursement information which shall be available for inspection by the Board upon request.
• Prepare the annual financial report and disseminate to each homeowner at the discretion of the Board and expense of the association.
• Prepare any additional financial reports requested by the Board.
• Review billing for accuracy in costs and goods received, making out checks for approved invoices and payroll (if there are employees).
• In connection with association employees, prepare all payroll tax reports and disburse payment of same.
• Maintain an employee file.
• Maintain a check register and payable journal while performing regular bank reconciliations.
• Upon request, provide individual homeowners with the status of their own account and coordinate the solution of any discrepancies that may occur between the official record and a homeowner’s record.
• Maintain a comprehensive “bills-paid” file that shall be open to inspection by the Board at any time.
• Provide the Board of Directors with monthly statements of delinquent accounts.
• Generate and mail out the correspondence necessary to bring delinquent accounts up to date and if unsuccessful in collecting, recommend the appropriate legal action.
• Assist and cooperate with any outside auditing firm that may be retained by the Board.